Case Studies 28/11/2017

8 reasons why your mail server feels better in the cloud

When optimizing their IT processes, many companies nowadays look at the cloud. The advantages of cloud solutions over ‘pocket-sized’ data centers and servers used by outsourced system administrators are not obvious to everyone; however, these advantages can’t be ignored. For example, moving your corporate mail server into the cloud is more cost-effective, reliable and secure than keeping it in your local server room.

When pondering about how exactly your company can benefit from using the cloud, think about your mail server: all it needs for secure and stable operation can be powered by a cloud infrastructure. Here are eight reasons to opt for hosting your mailbox in the cloud.


When holding your mailbox on a local server, the hardware, the OS and the email platform are not the only costs you incur – you also pay for a rack, the electricity, a cooling system, not to mention the salary and the staff benefits for people maintaining the server. Those are important and unavoidable expenses if your company manages the server on your own. Just think about the fact that a cloud provider takes care of any necessary hardware upgrades and software updates. Simple calculations are enough to see that the cost per user if you maintain a local email server are far higher than the cost per user if you opt for a cloud provider to host your mailboxes.

mail server


If you work at a global corporation that has enormous IT security budget compared to a budget of a medium-sized country, this section is probably not about something keeping you up at night. Otherwise, think about the following: if something happens to a local server hosting the corporate emails, how much time and how many resources will it take for you to restore it? What about the data integrity? These are tough questions, aren’t they? However, reputable cloud providers have the answers. They have tools and resources that enable you to restore your services and secure your data even in the most dire circumstances.


Typically, cloud providers have unprecedented disaster recovery and resource protection standards that are by far higher than those that most companies can afford in their local data centers or server rooms. Obviously, no one is fully protected against hackers; but if we say that the lightning always strikes the tallest object, cloud providers have their own lightning catchers to cover for it;) The most cutting-edge technologies are there guarding the integrity and security of your data in the cloud.

8 reasons to move mail server to the cloud


The notion of uptime refers to the server response time, for how long it is available for online users and search engine bots. The uptime is one of the most critical KPIs for a hosting provider. There is a common misbelief that even the best cloud providers can’t facilitate trouble-free traffic, which can seriously affect the operations of a corporate mail service. Where does this misbelief come from? As always, every prejudice comes from the remote past when the connections were not as reliable as nowadays and communications were indeed far from being perfect. The media go on telling about it even without trying to verify if this information is still true. In fact, during the last several years, there has been massive progress, and the IT world has put an end to abrupt connection failures thanks to the technology improvements. These things certainly depend on the network infrastructure of the cloud. By the way, SIM-Networks keeps its uptime as 99,999% year after year. Any local data center can only be envious of the uptimes powered by cloud providers.


Your employees are active and mobile, aren’t they? It’s highly unlikely that you work with someone living in the 19th century who doesn’t realize that work can be done from multiple places in the world. The modern corporate culture pre-supposes that employees are on the go all the time and they require instant access to their means of communication at any time. Wherever you go, you have to stay online. Things happen. Have you ever had a situation when one of your project manager was on a well-deserved vacation on the other side of the planet and you needed his involvement to agree on the client’s specification immediately? How did he manage to nail down the details with the customer and hold correspondence with his team? Thanks God there’s Internet, and luckily, the company was wise enough to keep the mail server in the cloud. Hosting your mail in the cloud is no longer a sign of ‘being cool’, it’s an essential tool for your employees to be available 24/7.


When the company grows and more people come onboard, you will require more capacity to operate your corporate mailboxes. Local server rooms and data centers use modern virtualization technologies and blade server, but… You do remember that all those massive expenses will end up on your corporate IT budget, right? In the meantime, if your mail server is hosted in the cloud, upscaling is almost unnoticed for you – and hardware and software upgrades are now fully on your cloud provider, not you!


You can migrate your mail from the standard Exchange server, from Gmail or IMAP, from any popular mail platform – most cloud providers will give you the most suitable platform. Besides, they can either let you do the migration on your own or can take care of moving your mail infrastructure on their end, like SIM-Network does (and yes, our tech support experts can move your mail server to be tested in the SIM-Cloud IaaS free of charge!). If you decide to move your corporate mail to the cloud, there is a wide variety of options to choose from, and you can opt for the one that works best for your company.


According to Gartner, one of the world’s largest and most reputable IT research agencies, nowadays only 13% of all companies in the world have their corporate emails in the cloud. Only 13% of all businesses enjoy mobility, security, flexibility and savings on their IT budgets. So far, this number isn’t high, even if we think of the target audience on the global scale and think in terms of the actual number of companies representing those 13%. However, it is comforting to see that the share of cloud-based mail services is constantly growing, which was also noted in Gartner’s research. What is actually needed to make corporate top managers forget about their prejudices and move to the cloud? From our prospective, that’s where the role of IT directors and corporate decision-makers comes into play: you can simply make a cost/advantages comparison for using local data centers and for hosting mail servers in the cloud – and the choice becomes obvious. In some cases, it makes sense to move some of the responsibilities, activities and expenses from your IT department to a cloud provider – and your engineers can take care of more long-term business goals. Your cloud provider will cater for your mailbox. This is a smart choice in the modern smart world.

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