Articles 02/01/2022

7 reasons to choose email server hosting in the cloud

Why migrate your email server from on-premises infrastructure to the cloud? In this article we will list 7 arguments in favor of deploying a business’s corporate email server in the cloud. Learn more about how the cloud helps companies save money, protects its correspondence, simplifies remote work and more.

Email in the cloud

Reason 1: Less spending on IT

Deploying a corporate email server on-premises forces the company to spend a lot of resources on IT. The company has to spend on equipment with consideration of redundancy, OS licenses, the email platform, the physical space for the local data center, the power for the servers, cooling systems, the IT staff responsible for maintenance. This way, the business has to spend money and resources that would have been better spent on main business goals. On the contrary, mail server hosting in the cloud lets the company save its funds. All maintenance, support and upgrade costs are the responsibility of the provider; you pay for rent only. Unlike a local server, the cloud can be reconfigured at any moment and the company only has to pay for the resources it’s using. This way, the business only pays for the computing power it needs at a given moment.

The configuration of the cloud can be changed instantly

Reason 2: Simple & quick scaling

Local infrastructure can only be scaled by purchasing new equipment, which is another expense for the company. This also becomes an obstacle when the company needs to quickly react to increases in traffic as the business grows. The configuration of the cloud can be adjusted at any moment through a virtual interface. The cloud can be scaled without buying hardware. This is possible because the cloud is a dynamic pool of resources from multiple physical servers. For example, a user can increase the storage space, add RAM or additional CPU cores. This way, the company can react to an increase in traffic in a matter of minutes and add as many resources as needed to the cloud mail server.

Backups in the cloud are created automatically

Reason 3: Convenient backup system

It is vital to organize reserve copying for your corporate email service in case of any hardware failures. If the infrastructure is located on-premises, this will be the responsibility of the company’s IT staff. In all likelihood, buying expensive servers for backups storage in addition to the main infrastructure is not cost-efficient for the company. If the backup platform is located remotely, the business also has to rent a space for the server. It is much easier to set up backups with a cloud mail solution. Reserve copying in cloud infrastructure is organized using BaaS (Backup-as-a-Service). BaaS users get a tool that automatically creates and saves backups. Some providers can also store your reserve copies on a remote platform. For example, SIM-Networks offers a service called BaaS Remote; the backups for your email server will be stored in a separate data center.

The provider's data center is a secure environment for corporate emails

Reason 4: High security

Organizing proper security systems in a local data center is both expensive and time-consuming for many companies. A provider’s secure data center can provide higher safety for your email server at a lower price point. Reliable providers use hardware-based encryptions, secure connections, VPN tunnels, firewalls and DDoS protection systems. The company’s correspondence will also be protected by physical security systems in the data center. For example, we store client data in ISO/IEC 27001-certified data centers in Germany. The infrastructure is protected from unauthorized access and German laws guarantee that the server cannot be seized without a court order.

Emails in the cloud can be accessed from anywhere in the world

Reason 5: Remote access

When the company’s infrastructure is deployed locally, its employees need to be physically present in the office to use corporate services. This is especially inconvenient when it comes to the corporate email service, the key tool that facilitates communication with clients and colleagues. Cloud deployment provides access to the email service from anywhere in the world. This will be useful for organizing remote work, especially if the company employs people from different countries. Even if the company does not allow remote work, placing your email server in the cloud will allow you to instantly reach a colleague on leave or on a business trip.

If a server in the cloud happens to fail, the email service will keep working

Reason 6: High fault tolerance

Fault tolerance is necessary for the stability of the mail server. This is achieved through the use of expensive redundant server components, reserve power supply units and network connections. It is also important to note that redundancy in a physical server is limited on the architectural level. This will no longer be an issue if you move mail to the cloud. The cloud is based on a server cluster, meaning that if a server fails, another one will immediately pick up its workloads. This failure will not affect the user’s services. Clouds also use component redundancy on the architectural level, which significantly lowers the risk of critical failures. This way, you can guarantee stable uptime for your email server.

Companies that rent clouds have more time to spend on main business tasks

Reason 7: The provider’s support

Supporting a server forces the company’s IT staff to solve many tasks; the infrastructure needs constant maintenance. When you rent a cloud, this becomes the responsibility of your provider. This means that your employees will have more time to spend on main business goals. A good cloud provider also makes it easier for the client to work with the cloud. If your employees have any questions or issues, the tech support team will help no matter the time of day. Besides basic support, some providers offer additional services, such as infrastructure management and cloud migration. If you want to learn more, get acquainted with a case where we helped a company migrate its email server to the cloud.

Public Cloud

Public cloud

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Why is the cloud a good platform for corporate emails?

Renting a cloud for your email server rids you of the need to deal with a variety of tasks and issues. It’s affordable: the company doesn’t need to buy equipment or spend its budget on maintenance. Certain advantages of mail servers in the cloud will also make working with the service simpler and more efficient. These advantages include stable uptime due to fault tolerance and remote access to the service.

The company’s correspondence needs reliable protection. It requires security measures that will protect the emails from unauthorized access and reserve copying to save the data in case of any failures. The cloud uses multi-level data security measures; backups can be set up in a couple of clicks through the dashboard.

A good provider makes it easier for the client to work with their infrastructure. When choosing a cloud for your email server, take the provider’s technical support into account. Choose a vendor that will answer your questions and solve any issues 24/7. It is also worth learning if your provider will help you transfer your email server into the cloud. Such a service will rid your IT staff from a complicated and expensive task.

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